Privacy Notice (UK GDPR & Data Protection Act 2018)
TAXNEX LTD ("we", "us", "our") is committed to protecting and respecting your personal data. This Privacy Notice explains how we collect, process, store, and safeguard your information when you visit our website or use our professional accounting and tax services.
1. Data Controller Information
The data controller responsible for your personal data is:
TAXNEX LTD (Company No. 16871188)
Registered Office: Basepoint Business & Innovation Centre, Metcalf Way, Crawley, West Sussex, United Kingdom, RH11 7XX.
Email: admin@taxnex.online | Telephone: +44 7477 131861.
2. Personal Data We Collect
- Contact Details: Full name, telephone number, email address, and postal address.
- Financial & Business Records: Trading income, expense summaries, bank statements, P60/P45 records, and invoice registers provided for tax calculation.
- Statutory Identifiers: Unique Taxpayer Reference (UTR), National Insurance Number, and Company Registration Number (collected only via secure channels during formal onboarding).
- Technical & Usage Data: IP addresses, browser types, and usage data gathered via essential cookies.
3. Legal Grounds for Processing
We process your personal data under the following lawful bases:
- Contract Performance: To deliver agreed accounting, bookkeeping, and tax return filing services.
- Legal Obligation: To comply with UK statutory accounting, anti-money laundering (AML), and HMRC reporting laws.
- Legitimate Interests: To manage client relationships, respond to quote requests, and ensure IT security.
4. Data Sharing & Third Parties
We never sell your data. We share personal data only with authorized authorities (HM Revenue & Customs, Companies House) or secure cloud infrastructure providers necessary to perform our contractual and statutory duties.
5. Your Statutory Rights
Under the UK GDPR, you have the right to request access to, rectification of, erasure of, or restriction of your personal data. To exercise these rights, please contact us at admin@taxnex.online.
Please do not submit confidential financial details (such as your UTR, National Insurance number, online banking passwords, or identity documents) through general website forms. Secure, encrypted document exchange instructions will be provided after initial consultation.